SOLUTIONS > PROCESS

Document Management

Capture, track, and store all of your documents in one place

Optimize Document Management for Greater Efficiency

Centralize, control, and automate document processes to improve accuracy and stay aligned.

Streamline Processes

Managing documents through emails, shared drives, or paper files often leads to delays and errors. An eQMS centralizes creation, review, approval, and distribution in one controlled system with automated workflows and reminders. Dot Compliance’s document management solution keeps teams aligned, ensuring SOPs, training materials, and batch records move efficiently through approvals while improving visibility and accountability.

Gain Effective Version Control

Version control is vital for compliance, yet paper or hybrid systems often create confusion with duplicate files. Dot Compliance’s solution automates version control with full audit trails, timestamped revisions, and secure archiving. Teams always access the latest approved documents, maintaining accuracy and compliance with FDA 21 CFR Part 11, EU Annex 11, and ISO 13485.

Enhance Compliance and Data Integrity

Compliance relies on accurate, traceable documentation across all stages of the product lifecycle. Dot Compliance enforces access control, approval workflows, and secure electronic signatures to maintain data integrity. Every document action is recorded and auditable, while role-based permissions ensure only authorized users make changes. Integration with Office 365 and Google Workspace enables secure collaboration without compromising compliance.

Dot Compliance’s document management solution is built on industry best practices ensuring compliance with global regulations and standards. Our cloud-based integrated software solution allows life sciences manufacturers to manage the entire life cycle of documents and content.

Why Dot Compliance Document Management

Access documents from anywhere

Employees need the ability to access documents from anywhere at any time. Having a cloud-based system, built on the Salesforce platform gives users web-based access regardless of where they are located.

Easily manage your documents

Allows your organization to create and view documents, see where they are in the review process, what still needs to be added, and whether any additional actions are needed. Having the ability to categorize, tag and rate documents will help you find the files you need quickly.

Seamless integration with Office 365 and Google Docs

Simply integrates with Office365 and Google Docs for easy check-in/check-out and parallel collaboration between document owners, authors, and reviewers.

Adaptable workflows for review and approval

Getting documents reviewed and approved by the assigned people within the organization shouldn’t be a painful process. The ability to modify workflows within the document management system simplifies and speeds up the process.

Total revision control

To ensure accuracy, it’s critical to know which document is the most current. A comprehensive document management system saves every version of a document when it’s uploaded, enabling you to have visibility into the complete version history.

21 CFR Part 11 compliant electronic signature

To stay compliant with 21 CFR Part 11, an eQMS needs to positively identify who is signing company documents. The process needs to provide a time-stamped archive of all signatures, prevent electronic signatures from being modified, duplicated, transferred, or removed, and needs to use signature comments.

Control user access and privileges

It can be difficult to manage disparate quality teams, particularly when it comes to global teams. A document management system allows administrators to set specific permissions for every employee regardless of location, helping to control the process and protect important documents from being altered.

The eQMS that keeps you one step ahead

Dot Compliance is the industry’s first AI-powered eQMS, built to get you up and running fast – and to give you the insights to drive quality efficiently.